How to use AI with your Google Docs

The potential application of Artificial Intelligence in this age is almost boundless. It is rapidly becoming the modern solution in the business landscape. From automation to machine learning, data analysis, and so much more, an AI tool is always available to perform your tasks.

After over 25 years, Google Inc. launched into a new era for AI and Google Workspace. They said this is to “make it possible for Workspace users to harness the power of generative AI to create, connect, and collaborate like never before.” Since Google Workspace’s mission is to connect users to build and grow together, integrating AI enhances the user experience and helps boost productivity.

The Google Workspace contains features like Google Docs, Slides, Sheets, and many more. In this article, I will discuss how AI has been integrated to help increase productivity and efficiency.

Use cases

Here are several ways to use AI with your Google Docs.

Use case 1: Writing Assistance

Drafting and editing hundreds of routine emails without assistance can swallow up a lot of work hours that can be diverted for other productive tasks. AI-powered tools integrated with Google Docs provide the correct type of assistance needed to ensure productivity and time management for this task by offering suggestions for grammar errors and misspellings, predictive texts, and auto-completing words and sentences. Take, for instance, GPT for Sheets, an AI writer for Google Sheets and Google Docs that allows you to use Chat GPT and other generative AI directly in your Google Docs.

Models available include OpenAI GPT-3.5 and GPT-4 as well as Anthropic Claude. You will be able to brainstorm, proofread, write, and re-write your documents in less time.

Use case 2: Enhanced Creativity

There is nothing more satisfying than seeing your creative process brought to life. It helps put the vision into better perspective if one can see the direction in which the process is going. With AI handling your repetitive tasks on your Google Docs, you are able to pay attention to the tasks that boost and enhance your creative prowess.

Use case 3: Organize and Prioritize

In a world where there is so much that needs to get done and not enough time, the place of prioritization and organization cannot be looked down on. This not only saves a lot of time, but it also helps to determine what requires the utmost attention and ensure deadlines are met. The AI tools allow you to organize and prioritize important or urgent tasks, content, or writing projects.

Use case 4: Capture Notes

Have you ever been on a Google Meet and found yourself unable to take important notes for some reason? AI tools can help you take notes during a meeting. They provide a summary of the meeting, auto-generate texts on what you might want to discuss in a meeting, and also view notes from the attendees during a meeting.

Use case 5: Workflow Collaboration

Getting the task done is just as important as getting it done efficiently, which may sometimes require the simultaneous collaboration of many members of the same team or different teams. This means their opinions are shared, and the result embodies the goal. With AI-powered tools in Google Docs, you can provide real-time editing, track changes, and review processes and ideas.

Use case 6: Streamlined Data Analysis

With AI integrated into your Google Docs, you are able to get suggestions to help you create quality content that matches your target audience. Some AI tools are capable of providing the best keywords for your content or analyzing preset keywords in real time.

Now that we know how to use AI in Google Docs, let’s discuss some tools that can help us achieve this.

AI tools you can integrate with Google Docs

Here are the best tools you can use to integrate with Google Docs.

1. eesel AI

This multifaceted tool contains all the resources you need to create an AI that has extensive knowledge about your company. This tool can also help to create an AI chat that can be integrated into your Google Docs, Google Slides, Google Sheets, and Google Drive. It contains exclusive features like providing accurate answers, full customization to aid personalization, and complete control for configuration. Beyond that, eesel AI is equipped to understand over 80 languages and also provide instant answers to any questions.

Packages offered are:

• The Starter Package, billed at $49 per month, comes with some exciting features like customizable branding and chat via link or embed

• The Team package, billed at $299, includes excellent features like training on unlimited public and internal pages, 1500 AI replies, and premium support, among many others.

2. Text Cortex

This AI assistant aims to support its users in any daily or professional task by providing advanced features and a customizable AI experience. It is available both as a web application and as a browser extension.

It comes with features that include a knowledge base that can be filled with documents from your data sources, language spelling correction, and cross-language barriers with its 25+ inbuilt languages.

Price packages offered are:

• Free package: at $0 for a limited period, you get access to and experience the various features of this AI tool.

• Lite package: At $15.19 per month, this package is excellent for moderate creators like students and copywriters. Its features include up to 10 knowledge bases and up to 2800 creations per month.

• Unlimited package: billed at $83.99 per month, this package includes all the features in the free and lite versions and possesses up to 100 GB of storage and unlimited GPT-4 and web search.

3. Textmetrics

This AI tool integrates seamlessly with your Google Docs and provides real-time suggestions on how to improve your writing. It also features SEO optimization support, as its suggestions ensure SEO-friendly content.

It also entails other exciting features like content analysis for maximum search engine rankings and keyword research. It can be integrated into your Google Docs as a plug-in in four easy steps.

4. Elephas

Elephas is your very own writing assistant. It is an excellent cloud-based AI tool for writing and content suggestions. It is integrated into users’ Google Docs to automatically create and edit content suitable for social media posts, blogs, or even emails. It also allows users to correct mistakes and access prebuilt presets.

It works across a variety of devices, such as Macbooks, iPhones, and iPads. Elephas is quite useful and can appeal to a wide range of people, from content writers to marketers and business or technical professionals.

The pricing includes:

• The standard package is suitable for individual use. For $4.99 per month, you get access to 10 features of the tool, some of which include rewriting sentences to remove clutter and writing blogs with just a hint.

• Pro package: This package is suitable for pro users, provides users with more advanced features, and is perhaps the most popular package. For $8.99 per month, users can access over 20 features.

• Pro Plus Package: This is best for power users and can be used across up to 5 devices for a seamless workflow. For $14.99 per month, users can access all the features from the standard and pro packages and other exciting features.

Conclusion

The features of AI tools aren’t just about making work faster and more efficient; they also help uncover hidden potential by handling repetitive tasks. Integrating AI into your Google Docs may help you generate fresh, creative ideas and save time. So, take a look at the various tools discussed here and learn how they can help you be more productive.